The system of record for how work actually happens.
Calculate take-home from CTC. Generate a branded payslip. Batch the monthly muster. Stamp the compliance tray — TDS, PF, ESI, Form 16, EPFO ECR — and roll the muster into a register. India today; multi-country ready. For full HR / multi-employee cycles + approvals, switch to FyBoard People.
March 2026
Each track is a focused sub-tool tuned for one job — calculate, generate, batch, file. Same engine, same math, same cool ice-paper. Click into the one you reach for first.
The pay cycle
Payroll isn't a one-off. It's a rhythm — a 30-day phrase that has to land on the right beat without going flat. FyPayrun gives the rhythm its score: the same five movements, in the same order, with the same artifacts written every cycle.
The 28th rolls around. Your roster is already in FyPayrun — names, joinings, pay grades, leave taken — so the run starts with the headcount, not a blank spreadsheet.
Gross from CTC. PF, ESI, professional tax, TDS — each one resolved against the right base, the right slab, the right regime. The math shows its work; you don't have to.
Every employee gets a paginated, branded PDF payslip. Earnings on top, deductions in the middle, employer contributions and net pay at the bottom — same shape every month, no template drift.
The full register exports to Excel for your bank's salary upload and to PDF for the file. The numbers match the stubs because the same calculation engine wrote both.
TDS (Section 192) for the month, PF for the employer challan, ESI for the contribution receipt, Form 24Q for the quarter, Form 16 at year-end. Every number traces back to the same run.
The split
A salary isn't a single number. It's an earnings stack on top, a deduction comb on the side, and an employer-cost shadow behind it all. FyPayrun lays the whole split out so the take-home isn't a mystery — it's a visualization the employee can read at a glance.
Foundation of every other component. Drives PF, gratuity, bonus base.
Up to 50% of basic in metro cities. Exempt under Section 10(13A) when rent is paid.
Fully taxable allowance. Soaks up whatever's left of the CTC after structured components.
Telephone, fuel, internet, meal — paid against bills, exempt within Income Tax limits.
Withheld monthly under Section 192. Slabs apply; new vs old regime swings the number.
12% of basic, capped at ₹1,800 if you elect the wage ceiling. Matched by the employer.
State-levied. ₹200/month in most states, ₹300 in February in Karnataka.
Matched 12% from the employer, split 8.33% to EPS + 3.67% to EPF.
3.25% of gross when wage ≤ ₹21,000. Insurance + medical care for the employee.
Accrues at 15/26 of basic per year. Paid out on exit after 5+ years of service.
81.5%
What the employee actually receives. The number on the stub. The transfer to the bank.
The compliance stack
Compliance is what makes payroll legally binding. Six tiers, six cadences, six output artifacts. FyPayrun threads them through one calculation engine so the numbers on the challan match the numbers on the stub match the numbers on the Form 16 — automatically, and forever.
Withhold income tax from the employee's salary based on the projected annual income, slab, and regime they've elected.
Deposited to the IT department by the 7th of the following month.
TDS challan-ready monthly figure on every payslip and the muster.
12% of basic from the employee + 12% from the employer, deposited to EPFO. 8.33% of the employer share goes to EPS (pension), 3.67% to EPF.
EPFO unified portal challan (ECR file).
ECR-shaped CSV of every employee's wages, contributions, and member ID.
0.75% from the employee + 3.25% from the employer on gross salary when monthly wages are ≤ ₹21,000. Funds insurance + medical care.
ESIC portal contribution upload.
Contribution sheet with member ID, IP number, and the right wage base.
Statement of all salary TDS deducted in the quarter — employer-wise summary plus employee-wise breakup. Filed against the deductor's TAN.
TRACES → NSDL submission.
Annexure I (challan summary) and Annexure II (Q4) shaped from the run register.
Per-employee certificate showing total salary, exemptions claimed, deductions allowed, tax paid. Part A from TRACES, Part B from the employer.
Issued to each employee for IT return filing.
Part B PDF generated from the financial year's pay register.
Levied by individual states on salaried employees. Slabs vary — ₹200/month in most states; some states exempt entirely.
State commercial tax portal.
State-wise summary on the run register, ready for the state challan.
The muster
The muster is the month-end view of the run: every employee, every number, every alert that needs your eye before the file goes to the bank. Click a row to drill in; export the whole sheet to Excel for the salary upload.
| ID | Name | Role | Gross | Deductions | Net pay | Status |
|---|---|---|---|---|---|---|
| EMP-001 | Aanya Iyer | Sr. Engineer | ₹1,50,000 | −₹34,200 | ₹1,15,800 | Ready |
| EMP-002 | Rohan Mehta | Designer | ₹90,000 | −₹18,400 | ₹71,600 | Ready |
| EMP-003 | Saanvi Sharma | QA Lead | ₹1,20,000 | −₹25,800 | ₹94,200 | Ready |
| EMP-004 | Aryan Kapoor | Intern | ₹40,000 | −₹1,600 | ₹38,400 | Below TDS threshold |
| EMP-005 | Diya Banerjee | HR Ops | ₹70,000 | −₹10,800 | ₹59,200 | Ready |
| EMP-006 | Vihaan Reddy | Account Mgr. | ₹1,00,000 | −₹22,400 | ₹77,600 | PF wage cap election |
| EMP-007 | Ishaan Singh | Founder | ₹2,00,000 | −₹52,800 | ₹1,47,200 | Ready |
| TOTAL | — | — | ₹7,70,000 | −₹1,66,000 | ₹6,04,000 | — |
Wage-base mismatches, PF cap elections, sub-threshold TDS — flagged with a one-line reason on the row, not hidden behind a settings tab.
Generate the Payroll Register XLSX, the EPFO ECR (.txt for the unified portal + .csv for review), and the per-employee Form 16 Part B PDFs from the same saved month — every file named with the period and ready to file.
Roll a stub back, edit a component, re-stamp. The engine recalculates the affected employee + the totals; the rest of the muster doesn't move.
The headcount
The same payroll engine is run by very different hands. A founder paying five contractors; an HR ops manager closing a 60-person muster; an external accountant juggling client rosters; an NGO finance lead reconciling against a donor budget. Same studio, same compliance stack, different default reach.
5–20 employees, doing payroll on the 28th alongside everything else.
You inherited the spreadsheet from someone who left. Every month you copy last month, change the dates, hope nothing slipped. FyPayrun replaces the spreadsheet with a roster, the formula bar with a calculator, and the manual stub-typing with a one-click export.
Pre-Series A. Five people on payroll, three on contract, one in another country.
You don't need a payroll department. You need to pay your team correctly, hand them a stub their landlord will accept, and not get a notice from the IT department in March. FyPayrun runs that flow without a payroll license.
20–100 employees. Part of a small HR team that does payroll on top of everything else.
You know the cadence. Run on the 28th, file challans by the 7th, return by the end of the next month. Year-end Form 16. FyPayrun is the studio that keeps the cadence honest — every artifact is a button-click off the same run.
Books for 8–12 small businesses. Each one expects you to handle their payroll too.
You're juggling client rosters that all look slightly different. FyPayrun gives you a fresh studio per client, the same compliance stack across all of them, and exports that drop straight into EPFO/ESIC/state portals.
Tight budget. Volunteer-heavy roster with a stable 12–18 paid staff.
Your run is small, but every rupee has to trace back to a donor budget. FyPayrun's register exports clean enough to hand straight to the auditor, and the no-per-employee-fee model means the tool doesn't grow with the headcount.
Solo. Books on Tally / Zoho. Adds payroll as a service when clients ask.
Payroll is a value-add, not your main business. FyPayrun is the tool you reach for once a month, sized exactly for an SMB run, with output that copy-pastes into the books without re-keying anything.
The toolkit
Each focused track is a sub-tool tuned for one job. Click through to the dedicated page for the deep read; or open the studio and the same tracks show up as left-nav tabs. Either way, same engine, same math.
Enter CTC. See the take-home number with every deduction laid out — basic, HRA, PF, ESI, TDS, professional tax.
Open the trackDraft a single-employee payslip — earnings, deductions, employer contributions, branded letterhead, paginated PDF in one click.
Open the trackCompute monthly TDS for a salaried employee under the new and old regimes. Slabs, exemptions, surcharge, cess — all reconciled.
Open the trackCalculate employee + employer contributions for EPF (12%), EPS (8.33%), and ESI (0.75% / 3.25%) on the right wage base.
Open the trackDraft a CTC structure component-by-component — basic, HRA, special, employer-PF, gratuity, bonus — and see the take-home before the offer goes out.
Open the trackUpload a CSV roster, see per-employee compliance flags inline, then download every payslip as individual PDFs in a single ZIP — or import into the library for further editing.
Open the trackGenerate a Part B Form 16 for each employee from the year's pay register. PAN, deductor, gross salary, exemptions, tax paid — exactly as the IT department expects it.
Open the trackExport the full month-end register — employee, gross, deductions, contributions, net — as Excel or PDF for filing and audit trails.
Open the trackLog claims against IT-allowed exemption limits — telephone, fuel, internet, books, meal — and carry approved totals into the next month's payslip.
Open the trackCalculate the Payment of Bonus Act bonus (8.33–20%) and Gratuity Act payout (last drawn × 15/26 × years) for any employee in seconds.
Open the trackThe Q&A column
What stays in your browser. Whether the slabs are current. How the batch run actually works. The honest version, not the marketing version.
Locally in your browser by default — the studio persists payslips, letters, and reimbursement claims to localStorage so a refresh doesn't lose your work. Anything you export (PDF / Excel / CSV / ZIP) is named and saved through your browser's download dialog. For multi-user, multi-device work with a shared roster, signed audit log, and approval flows, switch to FyBoard People.
Ten studio tools — five calculators, the payslip + batch generators, Form 16, the Payroll Register, EPFO ECR, and the reimbursements ledger — all running off one consistent India calculation engine (FY 2025-26). For multi-employee cycles, approvals, and the rest of HR, switch to FyBoard People.
Signed, the FyPayrun team — built on FyTools, made by Fyboard.
Run · Closed
March 2026 · 28
Payroll without the spreadsheet hangover.